How to reduce the size of Microsoft Word files?

7 12 2008

Documentation is inevitable for developers. Mostly we use Microsoft Word for documentation and you’ve already noticed the huge file size of word files. It often gets several megabytes in size. Its mostly when you copy paste images to document. While pasting, the images are embedded as bitmaps and hence the huge size. Well if you zip it, then it will drastically reduce the size. Well, is there any other method to reduce the size without zipping?


Microsoft Word have built in feature for compressing images. Follow the steps below.

1. Right click any of the pictures in your word document and select “Format Picture”

2. Now take  “Picture tab” and click Compress” button.

3. Now in the compression options, you could select accordingly. For optimal file size, select resolution as “Web/screen” and apply for “All Pictures in document”.

Now check the file size! Amazing. isn’t it? 😉

Well, no more zipping head aches, no more email bouncing due to attachment size. Complete Peace for Mind 😉

Targeted Audience – Beginners.